Executive Assistant (Operational Support & Scheduling Coordination) - 007-601

​​Looking for Filipino (Philippines-based) candidates Job Role: Executive Assistant (Operational Support & Scheduling Coordination) Compensation range: AUD1,200 - AUD 1500 Per month Engagement type: Independent Contractor Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time. Who We Are: At Hunt St, we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home. Who The Client Is: Our client is an Australian-based healthcare provider delivering care services to individuals and families. They are focused on providing high-quality, client-centered support through structured coordination, strong administration systems, and proactive communication. About the Role This is a high-level administrative role supporting company leadership. You will act as the right hand to the executive team, managing schedules, communications, documentation, and operational follow-ups. The ideal candidate is proactive, highly organized, discreet, and capable of anticipating needs before they arise. You should be comfortable handling confidential information and coordinating across multiple stakeholders. Key Responsibilities: Executive Support - Manage executive calendars, appointments, and scheduling - Coordinate internal and external meetings - Prepare reports, presentations, and documentation - Handle email management and professional correspondence - Track action items and ensure timely follow-ups - Assist with any relevant admin duties Operations and Admin Support - Maintain organized digital filing systems - Assist in process documentation and workflow improvements - Coordinate with internal staff to ensure tasks are completed - Support compliance documentation and record management - Support with monthly reporting and data analysis - Provide general administrative support as needed Scheduling Support - Create and manage staff rosters aligned with client service requirements - Coordinate shift allocations and ensure coverage at all times - Manage last-minute schedule changes and communicate updates promptly - Maintain accurate scheduling records and reports - Liaise with care staff to ensure availability and compliance Requirements Required Skills and Qualifications: - Proven experience as an Executive Assistant or senior administrative professional - Strong calendar management and organizational skills - Excellent written and verbal English communication - High level of discretion and professionalism - Strong ability to prioritize and manage multiple tasks - Proficiency in Google Workspace, or Microsoft Office - Proficient in Excel and Canva - Experience in scheduling - Experience supporting Australian executives is highly preferred Work Arrangement & Expectations: This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to: - Disclose any existing ongoing roles or client work - Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)