Executive Assistant - FT - AU

About the Role Our client is seeking a highly organized, proactive, and professional Senior Executive Assistant to provide dedicated support to a senior executive while also assisting the wider team. This is a fast-paced role requiring exceptional organizational skills, strong communication skills, and the ability to anticipate needs while managing multiple priorities. The successful candidate will play a key role in ensuring the executive's schedule is well-managed, meetings are coordinated efficiently, and day-to-day operations run smoothly. Previous experience supporting executives within the recruitment, talent acquisition, or staffing industry will be highly regarded. Working Hours - Full-time - Australian business hours (8-hour shift between 8:00 AM and 6:00 PM AEST/AEDT) - Fully remote Key Responsibilities - Manage and coordinate the executive's calendar, ensuring priorities, focus time, and breaks are protected. - Schedule and coordinate meetings with clients, candidates, and internal stakeholders. - Communicate professionally with clients and candidates via phone and email. - Coordinate business travel arrangements, including flights, accommodation, and itineraries. - Manage personal appointments and scheduling for the executive as required. - Assist with event planning, coordination, and logistics. - Support the wider team with administrative and coordination tasks when required. - Maintain accurate records and update relevant CRM and business systems. - Prepare documents, presentations, reports, and other business correspondence. - Proactively identify scheduling conflicts and recommend practical solutions. - Build and maintain professional relationships with clients, candidates, and internal stakeholders while handling confidential information with discretion. Requirements - Previous experience as a Senior Executive Assistant, Executive Assistant, Personal Assistant, or in a similar executive support role. - Excellent verbal and written English communication skills with the confidence to communicate professionally with clients and candidates over the phone. - Highly organized with exceptional time management skills and strong attention to detail. - Proactive, resourceful, and able to anticipate the needs of a busy executive. - Ability to multitask, prioritize competing deadlines, and perform effectively in a fast-paced environment. - Professional, discreet, and capable of handling confidential information with integrity. - Strong problem-solving skills with the ability to work independently and take initiative. - Proficiency in Microsoft 365, LinkedIn, and Canva. - Experience using Atlas CRM, Bullhorn, or similar CRM/ATS platforms is highly desirable. Training will be provided where required. - Familiarity with Metaview AI Note Taker or similar AI productivity tools is an advantage. - Previous experience supporting a recruitment agency or working within the recruitment, talent acquisition, or staffing industry is highly desirable. - A reliable internet connection and a professional home office setup suitable for remote work. Originally posted on Himalayas