Executive Assistant

Executive Assistant – Calendar, Travel & Executive Support Full-Time | Remote | U.S. Business Hours About the Role At Pavago, one of our clients is hiring an experienced Executive Assistant (EA) to provide high-level support to senior leadership in a fast-paced environment. This is more than traditional administrative support. You’ll manage complex calendars, executive communications, travel, meeting preparation, and critical follow-ups — helping leadership stay focused on their highest-priority work. We’re looking for someone who is proactive, highly organized, discreet, and excellent at anticipating needs before they become problems. What You’ll Own Calendar & Executive Support - Manage complex calendars across multiple time zones - Coordinate meetings, calls, appointments, and scheduling priorities - Resolve conflicts and protect executive focus time - Manage scheduling through Google Calendar, Outlook, Calendly, and similar tools Inbox & Communication - Manage and prioritize executive inboxes - Draft and proofread professional emails and correspondence - Screen meeting requests, messages, and priorities - Coordinate communication with clients, teams, and external stakeholders Meetings & Follow-Through - Prepare agendas, briefing notes, and meeting materials - Gather relevant information before executive meetings - Take notes and track action items - Follow up with stakeholders to ensure commitments and deadlines are met Travel & Logistics - Coordinate domestic and international travel - Book flights, hotels, transportation, and detailed itineraries - Handle last-minute travel and scheduling changes - Support expense tracking and reimbursements Projects & Administration - Track executive priorities and ongoing projects - Conduct research and prepare concise reports or summaries - Maintain organized digital files and documentation - Handle sensitive information with professionalism and discretion What We’re Looking For - 3+ years of Executive Assistant or senior administrative experience - Experience directly supporting senior executives - Strong calendar management across multiple time zones - Excellent written and spoken English - Strong proficiency with Google Workspace and Microsoft Office - Exceptional organization, prioritization, and attention to detail - Strong follow-through and ability to work independently - Professional handling of confidential information - Flexibility to support U.S. client business hours Nice to Have - Startup, agency, consulting, or high-growth company experience - Experience supporting multiple executives - Familiarity with Slack, Zoom, Notion, Asana, or similar tools - Operations or project coordination experience What Success Looks Like - Executive calendars remain accurate and optimized - Scheduling conflicts and administrative delays are minimized - Important emails and follow-ups never get missed - Meetings are properly prepared and action items are completed - Travel runs smoothly, including last-minute changes - Leadership can confidently rely on your organization and execution Why This Role Stands Out - Direct exposure to senior leadership and decision-makers - High ownership and visibility - Opportunity to develop executive operations experience - Fully remote environment - Growth opportunities into Executive Operations, Project Management, Operations Management, or Chief of Staff roles Interview Process - Initial Screening - Spark Hire Intro Video - Recruiter Interview - Practical Executive Support / Scheduling Task - Client Interview - Offer & Onboarding Apply Now If you’re an experienced Executive Assistant who excels at calendar management, executive communication, travel coordination, and proactive follow-through, we’d love to hear from you. #ExecutiveAssistant #ExecutiveSupport #RemoteEA #CalendarManagement #AdministrativeSupport #ExecutiveOperations #RemoteJobs #VirtualAssistant #OperationsSupport #ChiefOfStaff