Executive Assistant w/ project management exp

Position: Executive Assistant w/ project management experience Schedule: EST Tasks required: - Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements - Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed - Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval - Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants - Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups - Handle sensitive and confidential information with the utmost discretion and professionalism - Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach - Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals - Other ad hoc tasks that would be assigned Requirements: - Minimum of 3 years working experience as a Virtual Executive Assistant for C-level executives or a relevant role - Experience in project management - Strong working knowledge of G Suite and/or MS Office (specifically word-processing and spreadsheet software) - Experience with online meeting software (like Zoom, Gmeet or WebEx), online chat/instant messaging, and group sharing platforms like Slack - Strong proficiency in office software and communication tools - Proficient with online calendars and scheduling (Calendly, Google Calendar) - Excellent verbal and written English communication skills - Discretion and the ability to handle confidential information - Excellent phone, email and instant messaging communication skills - Highly organized and detail-oriented; able to efficiently prioritize multiple tasks - Adaptability and a proactive mindset - Exceptional organizational skills and the ability to complete tasks with little supervision Originally posted on Himalayas