Admin Assistant (PC - 01242025 - PTAA)

Position: Admin Assistant Number of hours: 20 hours/week Schedule: AEST Melbourne Time Tasks required: - Manage and organize calendars, appointments, and meetings. - Design and develop the portal framework, ensuring an intuitive and user-friendly interface. - Create and design individual widgets tailored to the portal's functionality. - Develop and organize the layout of widgets for the home page, optimizing for both aesthetics and user experience. - Implement and integrate hyperlinks and back-end functionality, ensuring seamless navigation and user interaction. - Insert and position key logos to maintain brand consistency throughout the platform. - Design the application icon to align with brand identity and visual appeal. - Design and develop the app launch screen to create a polished and engaging first impression for users. - Handle email correspondence and ensure timely responses. - Prepare and edit reports, presentations, and documents. - Assist with data entry, record keeping, and database management. - Coordinate travel arrangements and itineraries as needed. - Provide customer service support by responding to inquiries and resolving issues. - Collaborate with team members to streamline administrative processes. - Assist in crafting clear and concise communications, including emails, announcements and reports - Perform other duties as needed Requirements: - Minimum of 2 years of experience working with FranConnect (non-negotiable). - Proven experience as a Virtual Assistant or in a relevant administrative role. - Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Trello, etc.) - Experience with word-processing software and spreadsheets (e.g. MS Office, Google wSuite) - Familiarity with project management tools (e.g., Trello, Asana). - Experience in managing social media accounts or marketing support. - Strong verbal and written communication skills. - Excellent time management and organizational abilities. - Ability to work independently with minimal supervision. - Clear and concise communicator with effective English verbal and written communication skills - Experience with basic social media management - Strong analytical, and problem-solving skills - Highly organized and detail-oriented; able to efficiently prioritize multiple tasks Additional Information: - Flexibility in work hours may be required depending on the team's needs. Originally posted on Himalayas