AIA Billing Specialist

AIA Billing Specialist – Construction Billing, SOV & Bonding Full-Time | Remote | U.S. Business Hours About the Role At Pavago, one of our clients is hiring an experienced AIA Billing Specialist to manage billing, contracts, bonding, and project documentation for a growing U.S. commercial construction operation. This is a specialized construction billing role. We’re looking for someone with direct experience handling AIA G702/G703 billing, Schedule of Values (SOV), retainage, and construction bonds. You’ll help ensure multiple active projects remain accurately billed, properly documented, and on schedule. What You’ll Own AIA Billing & SOV - Prepare and submit AIA G702/G703 payment applications - Create, maintain, and update Schedule of Values (SOV) - Track retainage and project payment milestones - Monitor billing deadlines and ensure accurate, timely submissions - Identify billing discrepancies or payment issues before they impact cash flow Contracts & Construction Bonding - Organize and track commercial construction contracts - Coordinate bid bonds, performance bonds, and maintenance bonds - Prepare and submit required bonding documentation - Communicate with bonding companies, municipalities, general contractors, and project stakeholders - Track contractual requirements and documentation deadlines Project Documentation & Systems - Maintain project records, schedules, permits, and supporting documentation - Keep project information updated in Buildertrend or similar construction management systems - Maintain accurate CRM and project tracking records - Ensure documentation remains organized and accessible across active projects Project & Administrative Coordination - Communicate with clients, contractors, vendors, and other stakeholders - Support pre-construction and project administration - Participate in project meetings and provide billing/documentation updates - Track outstanding requirements and proactively follow up Requirements Must Have - Prior experience supporting a U.S.-based general contractor or commercial construction company - Hands-on experience with AIA billing and G702/G703 payment applications - Strong experience managing Schedule of Values (SOV) - Experience tracking retainage - Knowledge of bid bonds, performance bonds, and maintenance bonds - Strong Microsoft Excel and Microsoft Office skills - Excellent written and verbal English communication - Strong organization and ability to manage multiple active projects - High attention to detail when handling financial and contractual documentation - Ability to work independently during U.S. business hours Nice to Have - Buildertrend or similar construction management software experience - Commercial construction, landscaping, or trades industry background - Construction accounting or bookkeeping experience - Familiarity with construction financial reporting and payment tracking - CRM and project management system experience What Success Looks Like - AIA billing packages are accurate and submitted on time - SOVs and retainage records remain current - Bonding requirements are completed before deadlines - Project and contract documentation stays organized and accurate - Billing delays and payment issues are proactively identified - Leadership has clear visibility into billing and project status Why Join - Fully remote opportunity - Specialized role within U.S. commercial construction - High ownership over billing and project administration - Direct exposure to contracts, bonding, and construction financial workflows - Opportunity to become a key operational resource across multiple active projects - Long-term growth within construction billing and project operations Interview Process - Initial Application Review - Spark Hire Intro Video - Pavago Recruiter Interview - Client Interview - Offer & Onboarding Apply Now If you have hands-on experience with AIA G702/G703 billing, Schedule of Values, retainage, and construction bonding, we’d love to hear from you. #AIABilling #ConstructionBilling #G702 #G703 #ScheduleOfValues #ConstructionAccounting #Buildertrend #CommercialConstruction #RemoteJobs #ConstructionJobs