Sales Assistant

Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Business Hours (Aligned with Sales Team Schedules) About the Role At Pavago, one of our clients is hiring a highly organized and proactive Sales Assistant to support a fast-moving sales team across CRM management, scheduling, follow-ups, proposals, reporting, and day-to-day sales operations. This is not a direct selling role. Instead, you’ll help the sales team stay organized, keep pipeline data accurate, coordinate communication, and ensure deals continue moving forward without operational gaps. You’ll support: - CRM management - Calendar & meeting coordination - Sales follow-ups - Proposal preparation - Pipeline reporting - Cross-functional coordination - Day-to-day sales operations If you’re detail-oriented, proactive, and enjoy keeping systems and people organized, this role is a strong fit. What You’ll Own CRM Management & Sales Operations Maintain clean and accurate records across CRM platforms such as: - Salesforce - HubSpot - Zoho CRM - Pipedrive You’ll: - Update leads, contacts, and opportunities - Maintain accurate pipeline stages - Log activities and notes - Remove duplicate records - Identify and correct missing information - Maintain strong CRM hygiene - Ensure sales leadership has reliable pipeline visibility Scheduling & Sales Coordination Coordinate sales meetings efficiently across multiple calendars and time zones. Schedule: - Sales calls - Product demos - Follow-up meetings - Client meetings - Internal preparation sessions Use tools such as: - Google Calendar - Outlook - Calendly Ensure sales representatives have the right meeting context, materials, and information before calls. Proposal & Sales Document Support Prepare polished client-facing sales materials, including: - Proposals - Quotes - Presentations - Sales decks - Client documents Support RFP and RFI responses using existing templates and approved materials. Use: - Google Slides - Microsoft PowerPoint - Canva Proofread documents for accuracy, formatting, and professionalism before they are shared externally. Reporting & Pipeline Tracking Support leadership with accurate sales reporting. Prepare: - Weekly sales reports - Monthly sales reports - Pipeline updates - KPI trackers - Sales dashboards Track: - Pipeline activity - Deal progression - Conversion metrics - Sales performance indicators Ensure reporting remains accurate and up to date. Communication & Follow-Ups Draft and coordinate professional sales communications, including: - Follow-up emails - Meeting summaries - Reminders - Thank-you emails - Next-step communications Support inbound lead routing and initial coordination. Track outstanding follow-ups so opportunities and client requests don’t fall through the cracks. Cross-Functional Coordination Work closely with: - Sales - Marketing - Finance - Operations - Leadership Track internal handoffs, responsibilities, and next steps. Help prevent delays by ensuring teams have the information and documentation required to keep deals moving. What Makes You a Strong Fit You: - Are highly organized and detail-oriented - Naturally follow up and close operational loops - Enjoy working with CRMs, calendars, and structured workflows - Communicate clearly and professionally - Can manage multiple priorities simultaneously - Notice missing information and inconsistencies quickly - Are proactive rather than waiting to be reminded - Enjoy supporting high-performing sales teams - Take ownership of accuracy and execution Required Experience & Skills - 1–2 years of experience in: - Sales Support - Administrative Support - Sales Operations - Operations Coordination - Hands-on experience with at least one CRM, such as: - Salesforce - HubSpot - Zoho CRM - Pipedrive - Strong scheduling and calendar management skills - Proficiency with: - Google Workspace - Microsoft Office - Strong written English communication - Excellent organizational skills - High attention to detail - Ability to manage multiple tasks and deadlines - Comfortable working independently in a remote environment - Availability during U.S. business hours Nice to Have Experience with: - Proposal preparation - Sales presentations and decks - SDR / BDR workflows - Sales pipeline management - B2B SaaS - Marketing agencies - Recruiting - Professional services Basic Excel or Google Sheets experience with: - Pivot tables - Dashboards - Trackers - Sales reports is also valuable. What a Typical Day Looks Like You might: - Review and update CRM records - Check active opportunities for missing information - Schedule sales calls and demos - Coordinate calendars across different time zones - Prepare a proposal or presentation for an upcoming meeting - Send follow-up emails and reminders - Update pipeline trackers and sales dashboards - Generate reports for sales leadership - Coordinate internal handoffs between Sales, Finance, and Operations - Make sure outstanding tasks and next steps are completed In short: You keep the sales engine organized, accurate, and operating without friction so the sales team can focus on building relationships and closing deals. Key Metrics for Success - CRM accuracy and pipeline cleanliness - On-time meeting scheduling and coordination - Follow-up completion and responsiveness - Proposal and documentation accuracy - Sales reporting accuracy - Pipeline visibility - Reduction in missed tasks and communication gaps - Positive feedback from sales leadership Why This Role Stands Out - Directly support revenue-generating teams - Gain hands-on experience with modern CRM and sales systems - High ownership over important operational workflows - Collaborative, fast-paced remote environment - Clear and measurable impact on sales team efficiency - Strong career progression into: - Sales Operations - Revenue Operations (RevOps) - Account Management - Business Operations - Sales Coordination Interview Process - Initial Phone Screen - Spark Hire Intro Video - Video Interview with Pavago Recruiter - Practical Task — CRM Cleanup + Proposal Draft - Client Interview - Offer & Background Verification Apply Now If you: - Enjoy keeping systems and workflows organized - Have hands-on CRM experience - Are strong with scheduling, follow-ups, and documentation - Thrive in detail-oriented, fast-moving environments - Want to build your career in sales operations or RevOps This is a strong opportunity to play a key role behind a high-performing sales team and help keep deals, communication, and operations moving efficiently. #SalesAssistant #SalesOperations #CRM #SalesSupport #Salesforce #HubSpot #RevenueOperations #AdministrativeSupport #RemoteJobs #RemoteWork #SalesJobs