Human Resources Assistant - Coordinator

Hiring Profile Question Comments Job Title/Position Human Resources Assistant/Coordinator Headcount How many people with this profile do you need to hire? 1 Job Responsibilities Describe the job role and the day-to-day tasks involved. HR Operations & Compliance - Maintain accurate employee data in HRIS (Workday, SuccessFactors, BambooHR) and ensure compliance with global standards. - Coordinate onboarding/offboarding workflows, including digital provisioning and virtual orientation. - Manage HR shared inboxes and ticketing systems; resolve queries promptly. - Support benefits administration and global compliance audits (ISO, SOC2, GDPR). Recruitment Coordination - Schedule interviews across multiple time zones using smart scheduling tools. - Post job descriptions on ATS and external platforms; ensure brand consistency. - Manage candidate communications and pre-boarding tasks. - Track recruiting metrics and maintain dashboards for data-driven insights. People Programs & Engagement - Assist in global HR initiatives: performance cycles, engagement surveys, DEI programs. - Prepare communications and resources for policy rollouts and change management. - Collect feedback and compile reports for leadership decision-making. Administrative Support - Provide calendar and meeting support for HR leadership. - Draft presentations, reports, and internal communications. - Maintain confidentiality of sensitive information. Qualifications Describe the qualifications the staff must have in terms of skills and capabilities Qualifications: - 2–4 years in HR coordination or recruiting support (tech or global environment preferred). - Proficiency with HRIS/ATS tools and productivity platforms (Microsoft 365, Google Workspace). - Strong organizational skills and attention to detail. - Excellent written and verbal communication. - Ability to work across global time zones and adapt to rapid change. Competencies/Personality Traits Core Competencies - Operational Excellence: Accuracy and process discipline. - Service Orientation: Proactive and responsive support. - Communication: Clear, concise, and audience-focused. - Collaboration: Effective cross-functional teamwork. - Adaptability: Thrives in dynamic, tech-driven environments. - Integrity: Handles confidential data with discretion. Personality Traits - Analytical - Responsible - Organized - Not afraid to ask questions/help - Emotionally intelligent Prior Experience Describe the prior working experience a candidate should have. 2 to 4 years Performance Measurement How can we measure performance for this job profile (KPIs/Metrics/Targets) Working Hours Describe the work schedule the staff will follow Eg. 9am-6pm AEST. 8:30am to 5:00pm EST Reporting to To whom will the staff be reporting to? Originally posted on Himalayas