Executive Assistant to the CEO

Position: Executive Assistant to the CEO Number of hours: 20 hours/week Schedule: IST Tasks required: - Provide high-level confidential administrative support to the CEO first and foremost, and the Senior Leadership team as required. - Manage and maintain CEO's extremely active calendar of appointments, schedules and travel arrangements. - Screen CEO's emails, archive and professionally compose replies/correspondence on behalf of the CEO when required. - Serve as the primary point of contact between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls - Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed - Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval - Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants - Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups - Handle sensitive and confidential information with the utmost discretion and professionalism - Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach - Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals - Other ad hoc tasks that would be assigned Requirements: - Must have 3 years of proven work experience as a Virtual Executive Assistant to the President/CEO or a relevant role - Familiarity with current technologies, like desktop sharing, cloud services and VoIP (G Suite, Zoe, Basecamp, Zoom, Slack, Asana, Notion, etc.) - Strong proficiency in office software and communication tools - Knowledge of online calendars and scheduling (Calendly, Google Calendar) - Expert level written and verbal communication skills, including the ability to ask clarifying questions and work with senior management, internal and external clients. - Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. - Discretion and the ability to handle confidential information - Excellent phone, email and instant messaging communication skills - Highly organized and detail-oriented; able to efficiently prioritize multiple tasks - Adaptability and a proactive mindset - Professional demeanor and strong interpersonal skills - Ability to work independently and in a team-oriented environment - Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision Originally posted on Himalayas