Data Entry Specialist

Data Entry Specialist (CRM, Excel, Data Accuracy) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours About the Role We’re hiring a Data Entry Specialist to ensure business data is accurate, clean, and always up to date. This is not just typing — you will: - Validate and clean data - Maintain CRM and system accuracy - Support finance, sales, and operations - Ensure records are audit-ready You are the backbone of data integrity across the business. What You’ll Own Data Entry & Accuracy (Primary Focus) - Enter and update records in: - Salesforce - HubSpot - Airtable - Excel / Google Sheets - Cross-check data against: - Invoices - Contracts - Customer and employee records - Correct: - Errors - Duplicates - Missing fields Data Cleaning & Maintenance - Clean and standardize datasets using: - Filters - Pivot tables - Formulas - Apply consistent: - Naming conventions - Formatting - Categorization - Perform regular data audits to ensure quality File & Record Management - Organize records in: - Google Drive - Dropbox - SharePoint - Maintain: - Logical folder structures - Version control - Ensure all files are easy to find and audit-ready Reporting & Cross-Team Support - Generate daily/weekly reports: - Data updates - Transactions - Audit logs - Support: - Finance (AR/AP data entry) - Sales (lead/contact updates) - HR (employee data) Compliance & Confidentiality - Handle sensitive data securely: - Financial - Personal - Client information - Follow compliance standards (GDPR, HIPAA, CCPA if applicable) Process Improvement - Identify recurring data issues - Suggest improvements such as: - Automation - Better templates - Improved workflows - Help reduce manual errors and inefficiencies What Makes You a Strong Fit - You have exceptional attention to detail - You catch errors others miss - You are fast, accurate, and consistent - You’re comfortable with repetitive, high-volume work - You take ownership of data quality Required Experience & Skills - 1–2 years experience in: - Data entry - Clerical or administrative roles - Strong proficiency in: - Excel / Google Sheets - (filters, sorting, pivot tables, formulas) - Experience with CRMs: - Salesforce or HubSpot - High typing speed and accuracy Nice to Have - Experience in high-volume environments: - E-commerce - Finance - Healthcare - Logistics - Basic knowledge of: - SQL - Google Apps Script - Experience in compliance-heavy industries What a Typical Day Looks Like - Input new records into CRM or spreadsheets - Audit and clean existing data - Cross-check entries with source documents - Generate reports for teams - Organize and maintain file systems - Handle ad hoc data requests In short: You ensure all business data is accurate, clean, and reliable. Key Metrics (KPIs) - Typing accuracy ≥ 98% - Error rate < 1% - Data entry completed within SLA (same day/next day) - Reports delivered accurately and on time - Clean, well-structured datasets Why This Role Stands Out - High ownership over business-critical data - Exposure to multiple departments (finance, sales, HR) - Clear performance metrics - Opportunity to improve systems and workflows - Strong foundation for growth into operations or analytics roles Interview Process - Initial Phone Screen - Video Interview with Pavago Recruiter - Practical Task (timed data entry + error-checking test) - Client Interview - Offer & Background Verification Apply Now If you: - Are detail-obsessed and accurate - Work fast without compromising quality - Take pride in clean, reliable data This role is a strong fit.