Virtual Assistant - Transaction Analyst

COMPANY 🌱 RYZE was founded in 2019 by Andrée Werner and Rashad Hossain, out of a parents' basement, with a mission to change daily health, starting with the morning routine: a nutrient-dense mushroom coffee delivering clean energy, mental clarity, and immune support. Built on a Direct-to-Consumer foundation with a performance marketing engine, RYZE achieved hockey-stick growth and a community of over 1 million active subscribers. DTC remains the foundation, but RYZE has expanded into mass retail, quickly becoming the #2 items in Target's overall coffee category and is now executing a multi-channel expansion, with a cross-category launch coming in early 2027. RYZE is uniquely positioned to redefine how people think about daily wellness. We’re a lean, fast-moving, mission-driven team who believe daily rituals create the foundation for living your greatest life, and we’re just getting started! JOB OVERVIEW: The Transaction Analyst (VA for Ops - Manufacturing) is responsible for the day-to-day transactional integrity of Ryze's supply chain systems (NetSuite), spanning purchasing, bills of materials, receiving, co-manufacturer production, and inventory accuracy. This role executes the core transaction cycle that keeps inventory, production, and financial records synchronized across Ryze's co-manufacturing network, and serves as the primary point of accuracy control before issues reach production planning or finance. WHAT YOU'LL DO 🎯 Responsibilities will include: Purchase Order (PO) Creation - Create Purchase Orders based on approved purchasing requirements and operational needs. - Review requested items, quantities, vendors, and other relevant details before creating each PO. - Ensure items, quantities, pricing, locations, and other required fields are entered accurately in the system. - Coordinate with the appropriate teams when clarification or additional information is needed. - Monitor open POs for accuracy and update or correct them as requirements change. - Ensure POs are properly documented and available for receiving and inventory tracking. Bill of Materials (BOM) Creation - Create BOMs for products requiring multiple components or materials. - Review required components and quantities to ensure each BOM accurately reflects the product configuration. - Verify item numbers, component quantities, units of measure, and other relevant details before finalizing BOMs. - Update existing BOMs when components, quantities, or product requirements change. - Ensure BOMs are set up correctly for use in assembly, production, and inventory transactions. - Coordinate with relevant teams on discrepancies or questions regarding product components Item Receipts (PO and Transfer Order) - Process Item Receipts for shipments received from vendors, warehouses, or other locations. - Review receiving information and compare expected quantities against quantities reported as received. - Record received quantities accurately in the system to keep inventory current. - Monitor for quantity discrepancies, missing items, or other receiving issues. - Coordinate with the receiving or warehouse team when additional information or confirmation is required. - Process receipts in a timely manner to keep inventory records current and accurate. Build Assembly (Co-Manufacturers) - Process Build Assembly transactions to record production or assembly of finished goods. - Verify the components required for each assembly against the applicable BOM. - Ensure correct component quantities are consumed from inventory. - Record completed finished goods accurately in the system. - Review assembly transactions for discrepancies and make corrections as needed. - Ensure inventory movements resulting from assembly are properly reflected in the system. - Coordinate with appropriate teams on differences between expected and actual assembly quantities. Co-Manufacturer Scrap - Record scrap quantities reported by co-manufacturers based on production or inventory reports. - Review reported scrap information to ensure item, quantity, and transaction details are accurate. - Process necessary inventory adjustments for scrapped materials or finished goods. - Monitor scrap activity and identify discrepancies between reported quantities and system records. - Coordinate with the co-manufacturer or internal teams when clarification or supporting information is needed. - Maintain accurate scrap records to ensure inventory balances and reporting are properly reflected. Monthly Inventory Reconciliation - Perform monthly inventory reconciliation to verify system inventory balances align with physical inventory and/or inventory reports. - Compare inventory quantities across relevant systems, warehouse records, and reports to identify discrepancies. - Investigate inventory variances and determine potential causes (receiving differences, assembly transactions, scrap, transfers, or other movements). - Coordinate with warehouse, operations, co-manufacturers, and other relevant teams to validate inventory counts and resolve discrepancies. - Review and validate supporting transactions before making inventory adjustments. - Process approved inventory adjustments to correct discrepancies and ensure system inventory accurately reflects actual inventory. - Maintain documentation of reconciliation results, identified variances, and adjustments made. - Ensure monthly inventory records are accurate and complete for reporting and operational purposes. WHAT WE OFFER 🌟 PROFESSIONAL QUALIFICATIONS - 1–2+ years of virtual experience in inventory control, purchasing, supply chain, or transactional accounting. - Hands-on experience with an ERP/inventory system (NetSuite strongly preferred). - Strong attention to detail and comfort reconciling data across multiple sources. - Solid Excel/Google Sheets skills (VLOOKUP/pivot tables level). - Clear written and verbal communication for coordinating with co-manufacturers, warehouse, and internal teams. - Ability to manage a high volume of recurring transactions with accuracy under deadline. Preferred Qualifications (Not required but nice to have) - Experience working with third-party co-manufacturers in a CPG/food & beverage environment. - Familiarity with BOM structures, assembly/build transactions, and inventory adjustment workflows. - Exposure to monthly close or reconciliation processes. Originally posted on Himalayas