Groves Junior Office Manager

Thanks for your interest in Oklo! We are searching for a Junior Office Manager to join our Groves-based team. Position Description The Junior Office Manager supports day-to-day operations at the Groves workplace, enabling the visitor experience, as well as helping keep the office organized, functional, secure, and welcoming. Working closely with Facility Launch & Operations Support, this role assists with visitor experiences and logistics, supplies, onboarding, vendor visits, and other routine workplace needs so employees can focus on their work. The Junior Office Manager also provides onsite support for office and facility requests. This role helps document requests, coordinate schedules and access, share updates, and follow up on assigned tasks. Facility Launch & Operations Support and the appropriate functional owners guide facility projects, specialized work, approvals, and decisions outside the scope of this junior role. The Junior Office Manager will partner closely with Oklo’s Business Operations, People, Media and Comms, IT, Finance, Security, and Environmental Health and Safety teams to support consistent company-wide processes at the Groves location. Specific responsibilities may include: Front Office & Communications - Welcome visitors and coordinate site access in accordance with Oklo’s security requirements. - Manage incoming and outgoing mail, shipping, office communications, and shared workplace information. - Respond to routine office requests and direct questions that need specialized support to the appropriate team. People & Culture Support - Coordinate the workplace portions of employee onboarding and offboarding, including workspaces, equipment, badges, and office orientation. - Lead in efforts to support and improve the facility experience for visitors. - Contribute to the facility’s educational elements through the lens of graphic design and human factors. - Assists with onsite logistics for meetings, employee events, workplace activities, and site tours, including scheduling, visitor communications, space setup, refreshments, access coordination, and day-of support. - Help create a welcoming, inclusive, and productive workplace experience. Facilities & Vendor Coordination - Help keep office and common areas organized, functional, and ready for use by checking spaces regularly and reporting issues. - Support Facility Launch & Operations Support with vendor visits by gathering quotes, organizing invoices for review, and following up on routine service requests. - Log maintenance needs involving HVAC, electrical, plumbing, janitorial service, furniture, equipment, access controls, and other building services, then route them to the appropriate team or provider. - Help collect scopes of work and required approvals, arrange site access once work is approved, and keep records of maintenance, inspections, and repairs up to date. - Assist with routine onsite tasks, such as basic furniture moves and equipment checks. Help with cable connections or device restarts only when authorized and directed by the responsible team. - Support larger office improvements and equipment installations by preparing spaces, helping vendors access the site, and sharing schedule updates with affected employees. Cross-Functional Facilitation - Support Facility Launch & Operations Support by helping connect onsite and remote employees, service providers, and the appropriate Oklo teams during facility-related work. - Provide basic onsite assistance under the direction of the responsible team when work requires specialized expertise or approval. - Help maintain records of ongoing work, including the request, owner, required approvals, schedule, and current status. - Share approved schedules, outages, access restrictions, safety requirements, and project updates with affected employees. - Follow up on assigned requests and promptly flag delays, unclear ownership, unexpected conditions, or safety concerns to Facility Launch & Operations Support. - Route proposed work affecting specialized spaces, building systems, equipment, or IT infrastructure to the appropriate Oklo team for review before work begins. Supplies & Asset Management - Order and maintain office, kitchen, conference-room, and other general workplace supplies. - Track office equipment, furniture, keys, badges, and workplace assets in partnership with the appropriate Oklo teams. - Coordinate the delivery, placement, inventory, and return of general workplace and technology equipment. - Identify opportunities to improve vendor service, purchasing, and cost efficiency. Finance, Safety & Compliance Support - Help prepare purchase requests and invoices for review, keep basic office expense records, and gather receipts for assigned corporate-card transactions. - Maintain organized facility, vendor, purchasing, and workplace records. - Support local safety, security, inspections, and emergency-preparedness activities in partnership with the appropriate Oklo teams. - Identify and escalate facility, safety, or security concerns. Environmental Health and Safety - Support Oklo’s EHS team with onsite postings, records, inspections, emergency preparedness, and follow-up actions. - Communicate EHS guidance, access restrictions, and facility updates to employees, visitors, vendors, and contractors. - Identify and promptly escalate safety, security, or facility concerns to EHS and the appropriate team. - Coordinate required approvals before work begins in specialized spaces or on building systems, equipment, or IT infrastructure. Minimum Qualifications: - High school diploma or equivalent; associate’s or bachelor’s degree preferred. - 0–2 years of experience in office administration, reception, customer service, or a related support role; relevant school or volunteer experience is welcome. - Comfort with email, calendars, documents, and spreadsheets, including Microsoft Office or Google Workspace; ability to learn new systems. - Ability to prioritize requests, follow through, and ask for guidance when a task needs approval or specialized expertise. - Strong written and verbal communication skills. - Ability to work onsite at the Groves location. - Ability to lift or move 25lbs Competencies We are looking for a Junior Office Manager who is: - Highly organized and dependable: Manages multiple priorities and follows tasks through to completion. - Proactive and resourceful: Anticipates needs, identifies problems early, and develops practical solutions. - Service-oriented: Creates a welcoming, functional, and productive workplace. - Safety- and security-conscious: Consistently follows visitor, access, confidentiality, and workplace safety requirements. - Vendor-savvy: Can compare quotes, coordinate services, review invoices, and monitor vendor performance. - A strong communicator: Communicates clearly and professionally with employees, visitors, vendors, and cross-functional partners. - Adaptable: Remains effective as priorities and workplace needs change. - Process-minded: Builds practical systems that improve consistency and efficiency. - Discreet and trustworthy: Handles sensitive information with sound judgment. - Comfortable working independently: Takes ownership while knowing when to involve the appropriate internal team. Who you are: A startup person: You aren't driven by titles or hierarchy, and prefer efficiency to excess process. You don't need or expect to have a lot of guidance but you enjoy working in a fast-paced team. If you prefer the culture and feel of a large organization, that is great, but you likely won’t enjoy working with us! There is plenty of important work and plenty of good opportunities with organizations like that. Motivated: You are self-motivated. You bring an enthusiasm to the team, and imbue a sense of passion that goes beyond clocking in and clocking out. This isn’t about a fake or arbitrary “pieces of flair” mentality or lack of work-life balance! It is about being a part of the vision and feeling a part of reaching team goals. A team-player: Oklo genuinely is a team. We aren’t about taking credit for ourselves, and we aren’t about pushing blame to others. We do incredible things because we work as a team. An excellent communicator: We need a person who is not only technically competent but also a clear and upbeat communicator. Creative: Being creative means that when things fall outside clear scopes or processes or problems arise without clear solutions, you are able to identify it as well as invent ways to solve a problem or fill a need without micromanagement. The successful person in this job will not only be creative, but also enjoy being creative and solving open-ended problems which may change day-by-day. Detail-oriented: This focus is a big part of excellence, consistency, and quality. Excellent grammar and spelling matter for both good communication as well as the image of the company that we put forward. About Oklo travel requirements: Oklo requires remote employees to travel to headquarters (Santa Clara, CA) twice a quarter annually, based on business or team needs, including attendance at team meetings, off-sites, and other company events or gatherings. For the first two weeks of onboarding, employees are required to be in person at headquarters in Santa Clara, CA. About Oklo compensation: Hourly: $28-$40/hourly Oklo offers flexible time off, equity, bonuses, competitive pay, 401(k), health insurance (with employer contribution), HSA, FSA, flexible work hours, wellness credits, and other benefits. This position may involve access to information subject to U.S. export control laws. Only applicants who meet the definition of a U.S. person under applicable laws may be eligible. About Oklo Inc.: Oklo Inc. is developing fast fission power plants to deliver clean, reliable, and affordable energy at scale; establishing a domestic supply chain for critical radioisotopes; and advancing nuclear fuel recycling to convert nuclear waste into clean energy. Oklo was the first to receive a site use permit from the U.S. Department of Energy for a commercial advanced fission plant, was awarded fuel material from Idaho National Laboratory, and submitted the first custom combined license application for an advanced reactor to the U.S. Nuclear Regulatory Commission. Oklo is also developing advanced fuel recycling technologies in collaboration with the U.S. Department of Energy and U.S. National Laboratories. #CHOP: Oklo’s Values Collaboration: We go further, together. We bring diverse perspectives, listen actively, and build trust through transparency and respect. We work across disciplines, sharing ownership to turn complex challenges into shared successes. Humility: We are team players who act for the good of the company and for the world. We are focused on our mission, not personal recognition. Ownership: We take pride in what we do and how we do it. We are proactive in finding solutions and see tasks through  to completion. We are committed to delivering on our promises to provide clean, reliable, and affordable energy. Pathfinding: We chart new ground where no path exists by approaching challenges with curiosity, courage, and creativity while navigating ambiguity. Candidates should be aware that employment may be contingent upon successful completion of a drug screening, and employees may be subject to drug testing at any time in accordance with company policy and applicable laws. Recruitment Fraud Disclaimer Oklo is aware of recent recruitment fraud attempts targeting job seekers. Please be cautious of anyone claiming to represent Oklo who does not contact you from an official Oklo email address. All legitimate communications from our recruiting team— including application updates, interview requests, and job offers — will come exclusively from an @oklo.com email. Oklo will never ask for sensitive personal information, payments, or account credentials during the hiring process. If you receive suspicious outreach or have concerns about the authenticity of any communication claiming to be from Oklo, please contact us through the official channels listed on our website.