Executive Assistant w/ Email marketing exp (LC - 07182024 - PTEA)

Position: Executive Assistant w/ Email marketing exp Number of hours: 10 hours/week Schedule: MST Tasks required: - Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements - Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval - Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants - Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups - Set-up and schedule email newsletters - Handle sensitive and confidential information with the utmost discretion and professionalism - Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach - Generate, edit, publish and share daily content (original text, images, video, or HTML) to build meaningful connections - Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals - Other ad hoc tasks that would be assigned Requirements: - At least 5 years of proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role - Working knowledge/experience in email marketing and marketing automation software - Has a background/experience with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, KEAP, etc.) - Strong proficiency in office software and communication tools - Knowledge of online calendars and scheduling (Calendly, Google Calendar) - Excellent verbal and written English communication skills - Discretion and the ability to handle confidential information - Excellent phone, email and instant messaging communication skills - Highly organized and detail-oriented; able to efficiently prioritize multiple tasks - Adaptability and a proactive mindset - Professional demeanor and strong interpersonal skills - Ability to work independently and in a team-oriented environment - Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision Originally posted on Himalayas