Recruiting Operations Specialist

About CookUnity: Food has lost its soul to modern convenience. And with it, it has lost the power to nourish, inspire, and connect us. So in 2018, CookUnity was founded as the first-of-its-kind platform that connects the world with the source of truly great food: chefs. Today, CookUnity delivers 50 million meals a year from the industry’s best chefs to homes all over the country. Fresh. Ready-to-eat. And crafted with the passion that nourishes body and soul. Unwilling to stop there, CookUnity is expanding beyond delivery to become an ever-innovating marketplace focused on our singular mission: empower Chefs to nourish the world. If that mission has you hungry in more ways than one, you’ve found the right job posting. The role: Great hiring depends on thoughtful coordination, reliable systems, and clear processes. As a Recruiting Operations Specialist, you'll own the day-to-day workflows that keep hiring moving at CookUnity, from interview scheduling and reference-check coordination to recruiting systems, data, and reporting. Reporting to the Senior Manager of Talent Acquisition, you'll partner with recruiters, hiring managers, and People Operations across regions. You'll balance hands-on execution with practical improvements that reduce manual work, strengthen data quality, and create a smooth experience for candidates and hiring teams. This is an opportunity for someone who enjoys both getting the details right and finding better ways to work. Responsibilities: - Own interview scheduling and logistics across departments and time zones, including executive interviews, case presentations, rescheduling, preparation materials, and timely candidate communication. - Manage the reference-check workflow, from collecting contact details and coordinating outreach, calls, and forms to tracking completion and documenting feedback in partnership with recruiters. - Manage recruiting administration, including requisition setup, job postings, approval tracking, offer documentation, and handoffs to People Operations. - Own day-to-day administration of Greenhouse ATS and support related recruiting tools, maintaining interview plans, scorecards, templates, and permissions, and troubleshooting issues. - Keep recruiting data accurate and consistent through regular audits, clear standards, and timely resolution of data-quality issues. - Maintain recurring pipeline and CRM reports, surface bottlenecks and missing feedback, and turn findings into practical recommendations. - Improve workflows and handoffs, and use automation and AI thoughtfully to reduce repetitive work, testing changes and reviewing outputs carefully. - Create clear documentation and training materials, help hiring teams adopt consistent processes, and partner on cross-functional operational improvements. - Handle sensitive candidate and employee information with discretion and in accordance with applicable data-protection requirements. Requirements: - 4+ years of experience in recruiting operations or coordination, with demonstrated ownership of workflows and process improvements in a fast-paced environment. - Experience supporting multiple recruiters and managing complex interview schedules across teams and time zones. - Strong hands-on ATS experience, including workflow configuration, data management, and reporting; Greenhouse experience is strongly preferred. - Strong spreadsheet and reporting skills, with the ability to spot inconsistencies, identify patterns, and explain what the data means. - A track record of improving processes, documenting workflows, and helping stakeholders adopt new ways of working. - Excellent organization, attention to detail, and follow-through, with the judgment to prioritize competing requests and resolve issues independently. - Excellent written and verbal communication skills in English and Spanish, and a thoughtful approach to candidate and stakeholder relationships. - Comfort with hands-on administrative work, curiosity about automation and AI, and discretion when handling confidential information. Nice to have: - Experience with Gem or recruiting CRM workflows, LinkedIn Recruiter, Canditech, or scheduling platforms. - Experience building dashboards or recurring reports in Google Sheets or business-intelligence tools. - Practical experience with no-code automation, system integrations, or AI-assisted workflows. - Experience in a startup or scaleup with a lean, global Talent Acquisition team. Learn More About CookUnity We believe great leadership starts with alignment on vision, values, and ways of working. To give you deeper insight into who we are and what we’re looking for, we invite you to explore: CookUnity's Leadership Principles – The values and behaviors that guide how we operate, collaborate, and scale. We hope this provides valuable insight into our culture and product vision. If this excites you, we’d love to connect! Benefits 💸 Get paid in USD 🗺 Work remotely: design the life that you want ⛱ Enjoy 15 days of vacation each year from the start date 🎄 16 fully paid Argentine holidays 🩺 Healthcare Benefit: Monthly stipend to use with your preferred healthcare provider 🗓️ 5- year Sabbatical: After 5 years with CookUnity, you get a 4-week paid sabbatical 🐣 Paid Family Leave 🕯 Compassionate Leave: 3-5 days each time the need arises 🧘🏽‍♀️ Customize the benefits that suit your needs! Access a range of perks tailored to you, including learning opportunities, wellness memberships, delivery apps, and more through our comprehensive benefits platform 🤖 AI-forward workplace: enterprise access to ChatGPT and Claude to help you work smarter and grow faster. 🧑‍🏫 Personalized English coach If you’re interested in this role, please submit your application, and if we think you might be a fit, we'll get in touch with you. Thank you for your time! CookUnity is an Equal Opportunity Employer. We are dedicated to creating a community of inclusion and an environment free from discrimination or harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability. A quick note for all candidates We’ve recently seen an increase in recruitment scams across the industry, and we want to make sure you (and your data) stay safe while applying to CookUnity. We also want you to know that we take this seriously — sometimes, as part of our process, we may ask for a brief “proof of humanity” to confirm that we’re connecting with a real person, not an impersonator. Here are a few tips to help you protect yourself and know what to expect from us: - Apply only through our official channels. All open roles are listed on our official careers page: careers.cookunity.com - Our recruiters are real people — and easy to verify. You can always find them on LinkedIn with verified profiles. If you’re unsure, feel free to reach out to us on our official LinkedIn Company Page. - We only communicate through official CookUnity channels. That means emails ending in @cookunity.com and interviews held through official company platforms (Google Meet or Zoom) — never WhatsApp, Telegram, or SMS. - We’ll never ask for payment or personal financial details. If anyone does, please don’t share any information and let us know right away. If something ever feels off or you’re unsure about a message, we’d much rather you double-check with us. You can always contact us directly through any of our social media channels. We appreciate your interest in joining CookUnity — and we care about keeping your experience (and safety) as genuine as possible.