Senior Executive Assistant — HVAC / Construction / Roofing / Landscaping

📍 Job Description Senior Executive Assistant — HVAC / Construction / Roofing / Landscaping Location: Latin America (Colombia preferred) Type: Full-Time, Remote Salary:$1,000 – $4,000 USD / month (based on experience & scope) Reports To: Founder / Managing Partner / Principal About the Role We are building a private talent network of elite Executive Assistants who support founders, operators, and managing partners in HVAC, construction, roofing, and landscaping companies across the U.S. These are not entry-level VA roles. We work exclusively with senior-level Executive Assistants who have already supported: - Field-service founders and operators - Managing partners overseeing crews, projects, or multi-job operations You will act as a true right-hand partner — protecting executive time, managing operational flow, and serving as a trusted proxy when needed. Many of our placements grow into Operations Manager or Chief of Staff roles. What You’ll Be Doing Depending on the client and level, responsibilities may include: Executive Support & Gatekeeping - Full ownership of inbox and calendar - Priority filtering and decision routing - Handling communication on behalf of the executive - Managing confidential and sensitive information Field-Service Operations Support - Coordinating crews, dispatch, and vendors/contractors - Tracking jobs, estimates, and service appointments - Organizing maintenance workflows, materials procurement, and follow-ups - Supporting project scheduling, client communications, and site coordination - Managing stakeholder or client communications (when applicable) Administrative & Financial Coordination - Light bookkeeping coordination (QuickBooks, Jobber billing, etc.) - Invoice tracking and payment follow-ups - Document management (contracts, estimates, warranties) - Preparing summaries and reports for leadership Execution & Systems - Turning messy requests into completed deliverables - Tracking action items, owners, and deadlines - Improving workflows and creating SOPs - Proactively identifying bottlenecks before they become problems Who We’re Looking For Required - Minimum 5+ years supporting founders, executives, or operators - Direct experience in HVAC, construction, roofing, landscaping, or field services - Fluent English with a near-native accent - Exceptional written communication - Strong discretion and judgment - Comfortable saying “no” and protecting executive time Preferred - Experience supporting multiple stakeholders - Familiarity with field-service or job management software - Experience working with U.S.-based founders or contractors - Exposure to scaling businesses or multi-entity structures Why Join Our Network - We do not place every assistant — quality over volume - Once accepted, you’ll be matched with vetted, high-level clients - Long-term roles, not task-based gigs - Competitive compensation aligned with senior responsibility - Opportunity to grow into Operations Lead or Chief of Staff roles Salary: $1,000 – $4,000 / month Originally posted on Himalayas