Administrative Assistant - General Pool

About the job Bilingual Administrative Assistant – Legal Field Full-Time | Remote | U.S.-Based Law Firm About the Role A U.S.-based law firm is seeking a highly organized, proactive, and bilingual administrative assistant to provide daily administrative and legal support. The ideal candidate has previous experience working with a U.S. law firm, excellent communication skills in English and Spanish, and strong attention to detail. This position is primarily administrative, and extensive legal knowledge is not required. However, familiarity with a U.S. law firm environment and basic legal terminology is important. Key Responsibilities - Manage attorney calendars, schedule appointments, meetings, and maintain important deadlines. - Organize, maintain, and update electronic client files and legal documents. - Answer incoming calls, respond to emails, and communicate professionally with clients and team members. - Prepare, format, and update legal documents using established templates and instructions. - Assist with document filing, data entry, and general administrative tasks. - Coordinate appointments and follow up on pending requests. - Maintain accurate records and ensure confidential information is handled appropriately. - Provide ongoing administrative support to attorneys and legal staff. Requirements - Previous experience working with a U.S.-based law firm (required). - Bilingual proficiency in English and Spanish (C1 English level preferred). - Experience with calendar management, document preparation, and file organization. - Excellent written and verbal communication skills. - Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace. - Ability to follow templates, instructions, and established procedures accurately. - Strong organizational skills, attention to detail, and ability to multitask. - Comfortable handling phone calls and communicating directly with U.S.-based clients. - Reliable internet connection and a professional remote work environment. Preferred Qualifications - Familiarity with legal terminology and general law firm procedures. - Experience using legal case management software. - Previous experience supporting attorneys or paralegals remotely. What We Offer - 100% remote opportunity. - Full-time position supporting a U.S.-based law firm. - Long-term professional growth and development. - Collaborative and professional work environment. Ready to take the next step in your career? - Join a professional legal team where your organizational skills, communication abilities, and administrative experience can make a meaningful impact. Originally posted on Himalayas