Accounting Virtual Assistant (LB - 10142025 - PTAVA)

Position: Accounting Virtual Assistant Number of hours: 20 hours/week Schedule: Canada Time Strategic Work: - Support the improvement of finance and admin workflows to reduce manual processes. - Assist in the preparation of monthly and quarterly reports to provide timely and accurate data. - Collaborate with the Director of Finance to identify and document areas for automation or process improvement. - Develop foundational knowledge of internal controls, financial reporting standards, and budgeting processes. Tactical Work: - Maintain accurate and organized financial records in accordance with Canadian accounting standards. - Record daily financial transactions including invoices, receipts, and payments. - Assist with the review and processing of accounts payable and accounts receivable. - Review automated invoices for accuracy and ensure timely distribution. - Prepare payment batches for approval and process payments within standard timelines (3060 days). - Reconcile all bank accounts, credit cards, petty cash, and accounts receivable monthly by the 10th. - Support the month-end and year-end closing process by preparing journal entries, account schedules, and reconciliations. - Assist with preparing and updating financial reports and metrics in 90.io or other reporting tools. - Help maintain digital records in both the CRM and accounting software (e.g., QBO). - Respond to internal and external inquiries regarding payments, receipts, and account balances. - Ensure the confidentiality and security of all financial data. - Provide administrative support to the finance department, including document organization and vendor communication. - Participate in team meetings, training sessions, and special projects as assigned. Requirements: - Strong attention to detail and accuracy - Basic understanding of Canadian accounting principles and HST/GST rules. - Effective organizational and time management skills - Proficiency in Microsoft Excel and QuickBooks Online (or equivalent software) - Willingness to learn, take initiative, and work collaboratively within a small finance team - Ability to work independently in a remote setup following Canada time. Originally posted on Himalayas