US Finance & Accounting Manager

Work Setup: Remote Shift: US Shift Schedule: 9pm - 6am MNL We are seeking a detail-oriented and dependable US Finance & Accounting Manager to oversee day-to-day financial operations. This role is hands-on and operational, responsible for invoicing, collections, payroll, commission tracking, vendor payments, and maintaining accurate financial records in QuickBooks Online. Qualifications: - 5 to 10 years of accounting or bookkeeping experience - Advanced proficiency in QuickBooks Online - Experience managing commissions and variable compensation - Comfortable handling collections professionally - Experience coordinating with external CPAs - Strong organizational skills and attention to detail - Clear written and verbal communication skills - Experience in service-based businesses Preferred: - Experience with international payments - Experience in recruiting, SaaS, or professional services environments Job Responsibilities: Billing & Invoicing - Create and manage up to 100 invoices per month in QuickBooks Online - Ensure billing accuracy across multiple service lines - Maintain documentation of contracts, billing terms, and commission structures - Respond to client billing inquiries Accounts Receivable & Collections - Track all incoming payments (U.S. and international) - Manage AR aging reports - Proactively follow up on outstanding balances via email and phone - Maintain disciplined collection processes Commission Management - Calculate recruiter and channel commissions - Track variable and residual compensation structures - Ensure timely and accurate commission payouts Payroll & Contractor Administration - Process U.S. payroll for approximately 10 employees via QuickBooks - Manage 1099 contractor payments - Prepare and coordinate W-2 and 1099 filings - Oversee 401(k) contributions and related payments Accounts Payable - Manage vendor and contractor payments - Oversee recurring expenses and credit cards - Coordinate international payments and wires Financial Accuracy & Reporting - Maintain accurate books on a cash basis - Reconcile bank and credit card accounts - Maintain clean general ledger records - Export monthly financial reports from QuickBooks - Coordinate with CPA on tax filings and year-end close Originally posted on Himalayas