Internal Services Coordinator

Position Summary The Internal Services Coordinator is a highly organized and detail-oriented individual contributor responsible for providing administrative, recruiting, training, compliance, and project support across the Internal Services Group. This position serves as a central resource supporting Human Resources, Transportation, Supply Chain, Health, Safety & Environment (HSE), Risk Management, and Executive Leadership. The Internal Services Coordinator plays a key role in recruiting administration, learning and development program management, driver compliance reporting, organizational reporting, project coordination, and cross-functional administrative support. Success in this role requires strong organizational skills, initiative, professionalism, the ability to manage competing priorities, and a commitment to confidentiality. Core Duties & Responsibilities Recruiting Administration - Manage job postings across recruiting platforms including BambooHR, Indeed and other sourcing channels. - Coordinate candidate communications, interview scheduling, and hiring manager follow up. - Conduct applicant screening and initial qualification reviews. - Maintain applicant tracking records and recruiting metrics. - Support pre-employment activities including background checks, MVR reviews, and onboarding coordination. - Oversee I-9 documentation, EEO reporting and metrix. - Prepare recruitment reports and workforce planning updates. - Assist with recruiting campaigns, hiring events, and talent pipeline initiatives. - Manage new hire orientation scheduling and compliance. Learning & Development Administration - Manage the company's Learning & Development platform. - Assign training programs and monitor completion status. - Generate training compliance reports for leadership. - Maintain employee learning records and certifications. - Support development initiatives, leadership training programs, and company learning campaigns. - Assist with administration of mandatory compliance training. Driver Qualification & Compliance Support - Coordinate and maintain Motor Vehicle Record (MVR) monitoring processes. - Conduct biannual MVR reviews for applicable field personnel. - Track license expirations and driving record requirements. - Maintain driver qualification files and compliance documentation. - Assist with DOT-related administrative tracking and reporting. - Coordinate quarterly random D&A requirements. Internal Services Administrative Support Provide administrative support to: - Transportation Supervisor - Supply Chain Coordinator - HSE Manager - Director of Risk Management - Chief Operating Officer Responsibilities may include: - Scheduling meetings and coordinating calendars. - Preparing reports, presentations, and meeting materials. - Maintaining records, logs, and departmental documentation. - Assisting with vendor communications and data collection. - Tracking departmental action items and project deliverables. - Supporting audits, compliance reviews, and operational initiatives. Project Coordination - Assist in planning and coordinating special projects across the Internal Services Group. - Maintain project trackers and status updates. - Coordinate information gathering from multiple departments. - Follow up on deadlines, deliverables, and action items. - Support continuous improvement initiatives and process documentation. Reporting & Analytics - Prepare recurring reports for HR, Safety, Transportation, and Executive Leadership. - Compile workforce metrics, recruiting data, training compliance statistics, and operational reports. - Maintain spreadsheets, dashboards, and tracking tools. - Ensure accuracy and integrity of organizational data. General Responsibilities - Work safely and follow all company policies and procedures. - Champion EnerStar's Core Values. - Maintain strict confidentiality regarding employee and company information. - Build collaborative relationships across departments. - Support organizational objectives and special assignments as required. - Perform other duties as assigned. Position Requirements Education - Associate degree in Business Administration, Human Resources, Project Management, or related field preferred. - Equivalent combination of education and experience will be considered. Experience - 2+ years of administrative, HR, recruiting, project coordination, or business support experience preferred. - Experience supporting multiple departments or leaders is an asset. - Experience with learning management systems or training platforms preferred. - Experience with BambooHR, BizLibrary, DISA, Novara Flex / KPA preferred. Knowledge, Skills & Abilities - Strong organizational and time management skills. - Exceptional attention to detail. - Ability to manage multiple priorities simultaneously. - Professional written and verbal communication skills. - Advanced proficiency in Microsoft Office 365, particularly Excel, Outlook, Teams, and PowerPoint. - Ability to prepare reports and analyze data. - Strong customer service mindset. - Ability to maintain confidentiality and handle sensitive information. - Self-motivated with the ability to work independently. - Strong problem-solving and follow-through skills. - Ability to adapt to changing priorities in a fast-paced environment. enerstarsolutions.com Salary: $22 + Originally posted on Himalayas