Executive Assistant

Executive Assistant (Remote Executive Support) Remote | Full-Time | Executive Support | U.S. Business Hours Hiring for Our Client Our client is seeking a highly organized and proactive Executive Assistant to support executive leadership and help keep day-to-day operations running smoothly. This role is ideal for someone who excels at calendar management, executive communications, meeting coordination, and administrative support in a fast-paced remote environment. The ideal candidate is detail-oriented, dependable, resourceful, and capable of managing multiple priorities with minimal supervision. Key Responsibilities Executive Calendar Management - Manage executive calendars and scheduling across multiple time zones - Coordinate meetings, appointments, and business commitments - Resolve scheduling conflicts and prioritize executive time effectively - Prepare agendas, reminders, and meeting materials Executive Communications - Manage and organize executive inboxes - Draft, edit, and proofread emails, reports, and internal communications - Coordinate communication between executives, team members, and external stakeholders - Ensure timely follow-up on action items and requests Travel & Logistics Coordination - Arrange domestic and international travel when required - Coordinate flights, accommodations, transportation, and itineraries - Manage travel changes and last-minute adjustments - Track and reconcile travel-related expenses Administrative & Operational Support - Prepare presentations, reports, and business documents - Organize and maintain digital files and records - Process expense reports and administrative requests - Support ongoing projects and operational initiatives - Handle ad hoc executive support tasks as needed Meeting Coordination - Schedule and coordinate virtual meetings - Prepare meeting materials and briefing documents - Take meeting notes and distribute action items - Track follow-ups and ensure accountability on key tasks Required Qualifications - 2+ years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, Operations Coordinator, or similar role - Experience supporting managers, directors, executives, or leadership teams - Strong organizational and time-management skills - Excellent written and verbal communication skills - Ability to work independently in a remote environment - High level of professionalism, reliability, and attention to detail Preferred Qualifications - Experience supporting executives in startups, agencies, professional services, or remote organizations - Experience managing multiple calendars and competing priorities - Experience coordinating meetings across international time zones - Familiarity with executive operations and project coordination Technical Skills - Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) - Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) - Collaboration & Project Management Tools: - Slack - Notion - Asana - Trello - Similar platforms - Video Conferencing: - Zoom - Microsoft Teams - Google Meet What Success Looks Like - Executive schedules remain organized and optimized - Meetings, communications, and projects are coordinated efficiently - Administrative processes run smoothly with minimal oversight - Leadership receives proactive support and timely follow-up - Priorities stay organized and deadlines are consistently met Ideal Candidate - Highly organized and detail-oriented - Reliable and accountable - Strong communicator - Resourceful problem solver - Self-motivated and proactive - Comfortable managing multiple priorities - Handles confidential information with professionalism