Senior Marketing Coordinator

Senior Marketing Coordinator (GoHighLevel, Social Media & Executive Support) – Remote | PST Hours Position Type: Full-Time, Remote Working Hours: U.S. Business Hours — PST Required About the Role At Pavago, one of our clients is hiring a highly organized and execution-driven Senior Marketing Coordinator to support marketing execution, executive operations, content coordination, CRM management, and program administration. This is a hands-on, multi-functional role — not a strategic marketing leadership position. You’ll be responsible for making sure content gets published, campaigns and follow-ups are executed, CRM records stay organized, program materials remain current, and day-to-day priorities move forward without things falling through the cracks. This role is ideal for someone who combines marketing coordination + executive support + strong operational execution and is comfortable working independently in an entrepreneurial environment. What You’ll Own Marketing Execution & Social Media Management Manage day-to-day social media execution across: - LinkedIn - Facebook - Instagram - Online community groups You’ll: - Create, design, schedule, and publish social content - Write and format captions and posts - Manage comments, DMs, and community interactions - Monitor engagement and audience activity - Maintain organized performance tracking - Support advertising campaigns for programs and events - Ensure content is published consistently and on schedule Content Creation & Marketing Materials Create and organize marketing and program assets, including: - Short-form videos - Social graphics - Scripts - Guides - Workbooks - Cheat sheets - Program documents Use tools such as: - Canva - Veed - OpusClip or similar video editing platforms Maintain consistent branding, formatting, messaging, and presentation across materials. GoHighLevel, Email Marketing & CRM Build and manage marketing workflows using GoHighLevel (GHL). Responsibilities include: - Email campaign setup - Automated workflows - Prospect outreach - Follow-up sequences - Pipeline updates - Contact management - CRM data maintenance Keep records accurate and ensure no lead, prospect, or participant follow-up is missed. Executive & Operational Support Support leadership with day-to-day coordination, including: - Calendar organization - Scheduling - Inbox management - Communication workflows - Administrative coordination - Task tracking - Follow-ups Maintain structured project trackers and ensure priorities continue moving forward. Proactively identify: - Missing follow-ups - Workflow gaps - Delayed tasks - Process inefficiencies Program & Membership Administration Support the operational side of digital programs and memberships. You’ll: - Organize program materials - Maintain and update digital resources - Track participant or member progress - Support participant communication - Coordinate program-related follow-ups - Troubleshoot minor technical issues within online platforms - Ensure resources remain organized and accessible Research, Lead Generation & Digital Support Conduct research to support marketing and business development, including: - Ideal Client Profile (ICP) research - Prospect research - Lead list building - Market research - Outreach preparation Support lead generation campaigns and compile findings into clear, organized reports. You may also assist with: - Minor website updates - Account setup - Digital platform administration Documentation & Organization Maintain organized systems across: - Google Drive - Google Docs - Google Sheets - Shared files - Marketing assets - CRM records - Program documentation Ensure information is easy to find, current, and accurately maintained. What Makes You a Strong Fit You: - Are exceptionally organized and reliable with follow-through - Enjoy execution more than high-level strategy - Can manage marketing and administrative priorities simultaneously - Notice small errors before they become larger problems - Are comfortable supporting founders or entrepreneurial leaders - Can independently move work forward without constant supervision - Communicate clearly and professionally - Learn digital tools quickly - Take ownership of tasks through completion - Thrive in fast-moving environments where priorities can change Required Experience & Skills - Proven experience in: - Marketing coordination - Executive assistance - Digital operations support - Or a closely related role - Strong hands-on experience with Google Workspace, including: - Google Docs - Google Sheets - Google Drive - Google Calendar - Experience with GoHighLevel (GHL) or a similar CRM/marketing automation platform - Proficiency with Canva - Experience with video editing tools such as: - Veed - OpusClip - Similar short-form video tools - Strong understanding of: - LinkedIn - Facebook - Instagram - Strong written English communication skills - Strong calendar, task, and workflow management ability - Excellent attention to detail - Ability to manage multiple priorities simultaneously - Self-motivated and comfortable working independently - Ability to consistently work U.S. Pacific Time (PST) business hours Nice to Have - Experience supporting: - Founders - Coaches - Entrepreneurs - Small business leadership - Experience managing online programs or memberships - Lead generation and prospect research experience - Experience creating email automation workflows - Community management experience - Experience with digital advertising support - Basic website editing experience Tools & Platforms - GoHighLevel (GHL) - Google Workspace - Google Sheets - Google Drive - Google Calendar - Canva - Veed - OpusClip - LinkedIn - Facebook - Instagram - Email marketing and automation platforms What a Typical Day Looks Like You might: - Review leadership priorities, inboxes, and calendars - Update project and task trackers - Create and schedule social media content - Respond to comments, DMs, and community activity - Edit a short-form video or create graphics in Canva - Build or update a GoHighLevel email workflow - Follow up with prospects or program participants - Update CRM records and pipeline stages - Organize program materials and digital assets - Research prospects and build lead lists - Handle minor website or platform updates - Flag overdue tasks or workflow gaps to leadership In short: You keep marketing, content, CRM, programs, and executive support workflows organized and moving forward consistently. Key Metrics for Success - Consistent and timely social media publishing - Clean and accurate CRM records - Reliable GoHighLevel and email workflows - Zero missed prospect or participant follow-ups - Strong community responsiveness and engagement - Well-organized program materials and digital assets - Accurate project and task tracking - Timely completion of executive support priorities - Strong leadership confidence in execution and reliability Why This Role Stands Out - High ownership across marketing and operations - Direct exposure to entrepreneurial leadership - Hands-on experience across: - Social media - GoHighLevel - Content - CRM - Email marketing - Executive operations - Opportunity to work across multiple areas rather than one narrow marketing function - Fully remote environment - Clear growth opportunities into: - Marketing Operations Manager - Senior Marketing Specialist - Digital Marketing Manager - Operations Manager Interview Process - Initial Screening Call - Spark Hire Intro Video - Marketing & Systems-Focused Interview - Practical Task – Content or Workflow Exercise - Final Interview - Internal Review & Approval - Offer & Onboarding Apply Now If you: - Are highly organized and execution-focused - Have experience with GoHighLevel and digital marketing - Can manage social media, content, CRM, and administrative workflows - Enjoy supporting founders or entrepreneurial teams - Have exceptional attention to detail and follow-through - Can reliably work PST business hours This is a strong opportunity to take ownership of marketing execution, digital operations, content coordination, and executive support in a fast-moving remote environment. #MarketingCoordinator #GoHighLevel #DigitalMarketing #SocialMediaMarketing #MarketingOperations #ExecutiveAssistant #ContentMarketing #Canva #RemoteMarketing #RemoteJobs #MarketingJobs