Onboarding Specialist

We are seeking a detail-oriented and highly organized Onboarding Specialist, Remote, one yearcontract based, to manage the end-to-end pre-employment process for newly hired candidates. This role ensures a seamless transition from offer acceptance to official start date by overseeing visa processing, travel coordination, compliance, and candidate communication. Key Responsibilities 1. Pre-Employment & Documentation Management - Manage the full pre-employment onboarding process for hired candidates. - Collect, review, and verify all required documentation to initiate visa applications. - Ensure accuracy and completeness of employment, identification, and legal documents. - Maintain organized and compliant employee records. 2. Visa & Immigration Coordination - Coordinate with visa agencies and immigration partners across multiple countries. - Track visa application progress and ensure timely submission and approvals. - Ensure full compliance with immigration laws, employment regulations, and internal policies. - Proactively identify and resolve potential delays or documentation issues. 3. Travel & Relocation Support - Arrange flight bookings, hotel accommodations, and other travel logistics. - Coordinate relocation-related requirements where applicable. - Ensure all travel arrangements align with onboarding timelines and budgets. 4. Benefits & Insurance Enrollment - Facilitate medical insurance enrollment and related documentation. - Coordinate with internal HR and insurance providers to ensure timely activation of benefits. 5. Candidate Communication & Experience - Serve as the main point of contact for candidates throughout the onboarding process. - Provide clear guidance on documentation, visa status, travel details, and timelines. - Ensure a smooth, professional, and positive onboarding experience. - Maintain regular communication to prevent delays and enhance engagement. Qualifications & Requirements - Bachelors degree in Human Resources, Business Administration, or related field. - 2+ years of experience in onboarding, HR operations, visa processing, or immigration coordination. - Strong understanding of visa and work permit processes across multiple regions (preferred). - Excellent organizational and documentation management skills. - English Fluency is a MUST. Originally posted on Himalayas