Executive Assistant

Executive Assistant – Executive Support, Calendar & Operations Full-Time | Remote | U.S. Business Hours About the Role At Pavago, one of our clients is hiring a highly organized and proactive Executive Assistant (EA) to provide high-level administrative and operational support to senior leadership. This role goes beyond calendar management. You’ll act as a trusted partner to executives, helping manage schedules, communications, travel, meetings, priorities, and day-to-day operational execution. If you’re proactive, polished, detail-oriented, and comfortable working in a fast-paced executive environment, this role is a strong fit. What You’ll Own Calendar & Executive Support - Manage complex executive calendars across multiple time zones - Coordinate meetings, appointments, events, and scheduling priorities - Resolve conflicts and proactively protect executive time - Manage changing priorities with urgency and accuracy Communication & Correspondence - Manage and prioritize executive inboxes and requests - Draft and proofread professional emails, memos, and communications - Liaise with clients, vendors, employees, and external stakeholders - Handle confidential information with discretion Meetings & Follow-Up - Prepare agendas, briefing notes, talking points, and meeting materials - Coordinate Zoom and other meeting logistics - Take meeting notes and track action items - Follow up with stakeholders to ensure deadlines and commitments are met Travel & Logistics - Coordinate domestic and international travel - Book flights, hotels, transportation, and other arrangements - Prepare detailed itineraries and manage last-minute changes - Handle expense reports and reimbursements Projects & Operations - Track executive priorities, projects, deadlines, and deliverables - Conduct research and prepare reports or summaries - Coordinate across teams to keep initiatives moving - Maintain organized digital files and executive documentation - Improve administrative workflows and processes where needed Requirements - 3+ years of Executive Assistant experience supporting senior executives or leadership teams - Strong experience managing complex calendars, travel, and executive logistics - Proficiency with Google Workspace and Microsoft Office - Excellent written and verbal English communication - Strong organizational, multitasking, and prioritization skills - High attention to detail and follow-through - Ability to anticipate needs and solve problems independently - Professional handling of confidential information - Comfortable working during U.S. business hours with flexibility around executive priorities Nice to Have - Experience supporting multiple executives - Startup, professional services, or high-growth company experience - Familiarity with Slack, Zoom, Notion, Asana, or similar tools - Project or operations coordination experience What Success Looks Like - Executive calendars remain accurate and well optimized - Scheduling conflicts and administrative delays are minimized - Meetings are properly prepared and followed up - Travel runs smoothly, including last-minute changes - Executive priorities and action items stay on track - Leadership spends less time on administrative coordination - Communication remains professional, timely, and organized Why Join - Fully remote position - Direct exposure to senior leadership - High ownership and visibility across executive operations - Opportunity to support important business initiatives - Growth opportunities into Executive Operations, Project Management, Operations Management, or Chief of Staff pathways Interview Process - Initial Application Review - Spark Hire Intro Video - Pavago Recruiter Interview - Practical Executive Support Assessment - Client Interview - Offer & Onboarding Apply Now If you’re an experienced Executive Assistant who excels at organization, communication, calendar management, travel coordination, and executive support, we’d love to hear from you. #ExecutiveAssistant #ExecutiveSupport #AdministrativeSupport #CalendarManagement #Operations #RemoteJobs #VirtualAssistant #BusinessOperations #EAJobs