Financial Operations & Accounting Specialist

Financial Operations & Accounting Specialist – QuickBooks, Reconciliations & Reporting Full-Time | Remote | U.S. Business Hours About the Role At Pavago, one of our clients is hiring a Financial Operations & Accounting Specialist to manage financial records, reconciliations, reporting, and transaction tracking across multiple entities. This is a hands-on role that goes beyond basic bookkeeping. You’ll be responsible for maintaining accurate financial data, identifying discrepancies, managing multi-entity workflows, and improving financial tracking processes. If you’re analytical, highly detail-oriented, and strong with QuickBooks and Google Sheets, this role is a strong fit. What You’ll Own Accounting & Reconciliations - Maintain and reconcile financial records across multiple entities - Ensure transactions are accurately recorded and categorized - Review financial data and proactively resolve discrepancies - Maintain clean and reliable accounting records Financial Reporting & Data - Prepare monthly financial reports and summaries - Build and maintain financial trackers in Google Sheets - Ensure consistency between accounting systems, reports, and supporting records - Provide leadership with accurate and organized financial information Expense & Transaction Tracking - Track property-level expenses, CapEx, interest, and other financial activity - Maintain organized supporting documentation - Verify proper categorization of transactions - Monitor financial activity for errors or inconsistencies Bank & Vendor Coordination - Conduct follow-ups with banks and vendors when verification is required - Reconcile external records against internal financial data - Support resolution of transaction and payment discrepancies Process Improvement - Identify inefficient financial workflows - Improve trackers, documentation, and reporting processes - Build structured systems that improve accuracy and consistency - Help reduce recurring errors and manual work Requirements - Experience in accounting, bookkeeping, or financial operations - Hands-on experience with QuickBooks - Strong Google Sheets skills, including formulas and complex financial trackers - Experience performing financial reconciliations - Strong analytical and problem-solving skills - Exceptional attention to detail and ability to identify discrepancies - Ability to work independently with minimal supervision - Clear and professional English communication - Availability during U.S. business hours Nice to Have - Multi-entity QuickBooks experience - Experience with property-based or multi-entity businesses - Familiarity with CapEx and property-level expense tracking - Experience preparing monthly financial reports - Familiarity with Google Drive and Slack - Process improvement or financial systems optimization experience What Success Looks Like - Financial records and reconciliations remain accurate - Monthly reports are completed on time - Discrepancies are identified and resolved quickly - Multi-entity financial data remains clean and organized - Financial trackers provide reliable visibility - Processes become more efficient and structured over time - Leadership can confidently rely on the financial data Why Join - Fully remote opportunity - Hands-on ownership of financial operations - Exposure to multi-entity accounting and reporting - Opportunity to improve financial systems and workflows - Direct impact on financial accuracy and operational visibility - Growth opportunities into Senior Accountant, Accounting Manager, or Financial Operations roles Interview Process - Initial Application Review - Spark Hire Intro Video - Pavago Recruiter Interview - Final Client Interview - Offer & Onboarding Apply Now If you have strong QuickBooks, reconciliation, Google Sheets, and financial operations experience and enjoy keeping complex financial data accurate and organized, we’d love to hear from you. #FinancialOperations #AccountingSpecialist #QuickBooks #Bookkeeping #Reconciliation #GoogleSheets #AccountingJobs #FinanceJobs #RemoteJobs #MultiEntityAccounting