Senior Marketing Coordinator

Senior Marketing Coordinator – GoHighLevel, Social Media & Executive Support | Remote, PST Hours Position Type: Full-Time, Remote Working Hours: U.S. Business Hours (PST Required) About the Role At Pavago, one of our clients is hiring a Senior Marketing Coordinator to support executive operations, marketing execution, social media, content coordination, CRM management, and program administration. This is a hands-on, execution-focused role for someone who is highly organized, detail-oriented, and comfortable managing multiple moving pieces in an entrepreneurial environment. This is not a strategic marketing leadership position. Your focus will be on consistent execution, organized implementation, and reliable follow-through—ensuring marketing, content, communication, and administrative workflows are completed accurately and on time. You’ll work closely with leadership and serve as a key operational resource across marketing and day-to-day business activities. What You’ll Own Executive & Operational Support - Support day-to-day administrative and executive coordination - Manage calendars, scheduling, meetings, and communication workflows - Maintain project trackers and ensure tasks and follow-ups stay on schedule - Organize priorities and keep leadership informed of outstanding items - Proactively identify workflow gaps and flag inefficiencies - Ensure important tasks do not fall through the cracks Marketing & Social Media Execution - Create, design, schedule, and publish content across LinkedIn, Facebook, Instagram, and community groups - Manage comments, direct messages, engagement, and community interactions - Maintain structured social media and content calendars - Track engagement and maintain organized performance reporting - Assist with setting up and monitoring advertising campaigns for programs and events - Ensure content is published consistently and accurately across channels Content Creation & Program Materials - Create graphics and marketing assets using Canva - Edit and produce short-form video content using Veed, OpusClip, or similar tools - Format and organize scripts, guides, workbooks, cheat sheets, and program materials - Repurpose existing content across different channels and formats - Maintain consistent branding, formatting, and presentation - Keep digital content libraries organized and accessible Email Marketing & GoHighLevel CRM - Build and manage email workflows using GoHighLevel (GHL) - Execute email campaigns, outreach, and follow-up sequences - Maintain accurate prospect and participant records - Keep CRM pipelines clean and up to date - Monitor follow-ups and ensure leads do not fall through the cracks - Support marketing automation and campaign execution Program & Membership Administration - Organize and maintain digital program materials - Coordinate updates to resources and participant-facing content - Track member or participant progress - Support participant communication and follow-ups - Troubleshoot minor issues within online program platforms - Maintain organized records across programs and memberships Research, Lead Generation & Digital Support - Conduct market and prospect research - Help develop Ideal Client Profiles (ICPs) and targeted prospect lists - Support lead generation and outreach initiatives - Assist with minor website updates and account setups - Compile research, reports, and findings for leadership - Maintain accurate and organized lead information Communication & Administrative Coordination - Draft and maintain clear, professional written communications - Support inbox organization and prioritize time-sensitive matters - Coordinate follow-ups with prospects, participants, and stakeholders - Maintain organized documentation and shared files - Ensure information is easy for leadership and team members to locate Requirements Must-Have - Proven experience in marketing coordination, executive assistance, digital operations, or a related role - Strong experience managing multiple operational and marketing responsibilities simultaneously - High proficiency with Google Workspace, including Docs, Sheets, Drive, and Calendar - Hands-on experience with GoHighLevel (GHL) or a similar CRM/marketing automation platform - Proficiency with Canva - Experience with video editing tools such as Veed, OpusClip, or similar platforms - Strong working knowledge of LinkedIn, Facebook, and Instagram - Strong written English communication skills - Excellent organizational and multitasking abilities - High attention to detail and strong execution discipline - Ability to work independently with minimal supervision - Availability to work consistently during PST business hours Nice to Have - Experience supporting founders, coaches, or entrepreneurial businesses - Experience managing online programs, memberships, or communities - Hands-on experience building GoHighLevel workflows and automations - Experience with social media scheduling and analytics tools - Lead generation and prospect research experience - Experience creating short-form social video content - Basic website editing experience - Familiarity with paid social campaign setup and monitoring Tools & Tech GoHighLevel | Google Workspace | Canva | Veed | OpusClip | LinkedIn | Facebook | Instagram | CRM & Marketing Automation Tools What Makes You a Strong Fit - You’re highly organized and naturally keep track of details - You’re an executor who enjoys turning plans into completed work - You follow through without requiring constant reminders - You can confidently manage several priorities at once - You communicate professionally and clearly - You notice missing details before they become problems - You’re comfortable supporting leadership in a fast-moving environment - You value accuracy and prefer getting things right the first time - You can work independently while maintaining visibility and accountability What a Typical Day Looks Like A typical day may include: - Reviewing leadership priorities and updating project trackers - Managing calendar items and important follow-ups - Creating and scheduling social media content - Responding to comments, messages, and community interactions - Building or updating GoHighLevel email workflows - Editing a short-form video or creating graphics in Canva - Updating program materials and participant records - Researching prospects and building targeted lead lists - Organizing shared documents and digital assets - Checking CRM pipelines to ensure no follow-ups were missed In short: you keep marketing, content, programs, and executive operations organized and moving forward. Key Metrics for Success - Consistent and timely social media content execution - Clean, accurate, and up-to-date CRM records - Reliable email workflow and campaign execution - Strong engagement and responsive community management - Zero missed lead or participant follow-ups - Organized and accessible program materials and digital assets - Accurate and timely completion of administrative responsibilities - Strong leadership confidence in your reliability and execution Why This Role Stands Out - Work directly with leadership in a high-ownership role - Combine marketing execution with executive and operational support - Gain hands-on exposure to GoHighLevel, content, social media, CRM, and digital programs - Own meaningful workflows rather than performing isolated administrative tasks - Fully remote environment - Opportunity to grow into Marketing Operations, Digital Marketing, Program Management, or Operations leadership roles Interview Process - Initial Screening Call - Spark Hire Video Interview - Recruiter Interview - Practical Task (Content or Workflow Exercise) - Client Interview - Offer & Onboarding Apply Now If you’re a Senior Marketing Coordinator who combines strong organization with hands-on marketing execution, CRM management, content coordination, and reliable executive support, we’d love to hear from you. Apply now and help keep marketing and operational workflows organized, consistent, and moving forward. #SeniorMarketingCoordinator #MarketingCoordinator #GoHighLevel #GHL #SocialMediaMarketing #MarketingOperations #ExecutiveSupport #ContentMarketing #RemoteMarketing #RemoteJobs #LI-AG1