Data Entry Specialist

Data Entry Specialist (CRM, Excel & Data Accuracy) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours About the Role At Pavago, one of our clients is hiring a Data Entry Specialist to manage and maintain high-volume business data across CRM systems, spreadsheets, and internal operational tools. This is not just a typing role. This is a data accuracy and quality control position where attention to detail is critical. You will be responsible for ensuring records remain: - Accurate - Complete - Organized - Audit-ready If you are: - Extremely detail-oriented - Organized and process-driven - Comfortable working with repetitive, high-volume tasks - Strong with Excel, CRM systems, and data validation This role is a strong fit. What You’ll Own Data Entry & Accuracy (Core Responsibility) - Enter and update records across: - Salesforce - HubSpot - Airtable - Microsoft Excel - Google Sheets - Cross-check data against: - Contracts - Invoices - Customer records - Internal documentation - Identify and correct: - Duplicate entries - Missing information - Incorrect records - Formatting inconsistencies Data Cleaning & Maintenance - Clean and standardize datasets using: - Filters - Pivot tables - Formulas - Sorting tools - Maintain consistent formatting and naming conventions - Perform recurring data audits to ensure long-term data integrity File & Record Organization - Maintain organized digital records across: - Google Drive - SharePoint - Dropbox - Ensure files are: - Properly named - Structured - Version-controlled - Easy to retrieve Reporting & Cross-Functional Support - Generate daily and weekly operational reports including: - Data update logs - Audit summaries - Transaction tracking reports - Support teams across: - Sales - Finance - HR - Operations Compliance & Data Integrity - Maintain confidentiality of sensitive business and customer data - Follow data handling standards aligned with: - GDPR - HIPAA - CCPA - Internal compliance procedures - Ensure records remain clean and audit-ready at all times Process Improvement - Identify recurring data quality issues - Suggest improvements to: - Templates - Forms - Data entry workflows - Automation opportunities - Help reduce manual errors and improve operational efficiency over time What Success Looks Like - Data remains accurate, organized, and reliable - Reports are delivered on time without errors - CRM systems stay clean and up to date - Minimal duplicate or missing records - Teams can confidently rely on business data What Makes You a Strong Fit - Extremely detail-oriented and accuracy-focused - Organized and highly dependable - Comfortable managing repetitive, process-driven work - Able to work independently with minimal supervision - Strong sense of ownership over data quality Requirements (Must-Have) Experience - 1–2 years of experience in: - Data entry - Administrative support - Clerical operations - Data management roles Core Skills - Strong proficiency with: - Microsoft Excel - Google Sheets - Experience using: - Salesforce - HubSpot - Airtable - Similar CRM systems - Strong typing speed and accuracy - Ability to manage high-volume data updates efficiently - Strong written English communication Nice to Have - Experience in: - Healthcare - Finance - Logistics - E-commerce - Compliance-heavy industries - Exposure to: - Basic SQL - Google Apps Script - Data automation tools What a Typical Day Looks Like - Update records across CRM systems and spreadsheets - Audit datasets for accuracy and completeness - Cross-check records against source documents - Generate reports for internal departments - Organize and maintain digital documentation - Support teams with operational data requests In short: You ensure the company’s data remains accurate, structured, reliable, and fully trustworthy across all systems. Key Metrics (KPIs) - Typing accuracy ≥ 98% - Error rate below 1% - Same-day or next-day completion of updates - Timely and accurate reporting - Clean, structured, audit-ready datasets Why This Role Stands Out - High ownership of business-critical operational data - Clear expectations and measurable performance metrics - Cross-functional exposure across sales, finance, HR, and operations - Opportunity to grow into: - Operations roles - Reporting roles - CRM administration - Data operations positions Interview Process - Initial Phone Screen - Video Interview with Pavago Recruiter - Practical Task (timed data entry + accuracy assessment) - Client Interview - Offer & Background Verification Apply Now If you: - Take pride in clean, accurate work - Thrive in structured, execution-focused environments - Catch small details others miss - Enjoy keeping systems organized and reliable This is a strong opportunity to join a fast-moving team and play a critical role in maintaining business data quality and operational accuracy.