Virtual Assistant

Virtual Assistant – Executive Support, CRM & Operations Full-Time | Remote | U.S. Business Hours About the Role At Pavago, one of our clients is hiring a highly organized and proactive Virtual Assistant to support executives and teams across administration, CRM management, scheduling, communication, and day-to-day operations. This is an execution-focused role for someone who takes ownership, communicates professionally, and makes sure nothing falls through the cracks. You’ll help keep calendars, inboxes, systems, documents, and operational workflows organized while supporting a fast-moving remote team. What You’ll Do Executive & Administrative Support - Manage calendars, meetings, and scheduling across time zones - Organize inboxes, flag priorities, and draft professional emails - Prepare meeting notes, documents, and presentations - Track action items, deadlines, and follow-ups CRM & Data Management - Maintain accurate records in HubSpot, Salesforce, Zoho, or similar CRMs - Update spreadsheets using Google Sheets and Microsoft Excel - Keep client, lead, and operational data clean and organized - Manage files across Google Drive, Dropbox, or SharePoint Operations & Project Support - Maintain task and project trackers in Asana, Trello, Notion, or Monday.com - Coordinate with clients, vendors, and internal stakeholders - Support invoicing, expense tracking, and light bookkeeping when needed - Follow up on outstanding tasks and ensure deadlines are met Research & Communication - Conduct research on vendors, competitors, markets, and business needs - Turn findings into clear summaries or reports - Respond to routine client and vendor communication - Support ad hoc projects and operational requests What We’re Looking For - 1–2+ years of Virtual Assistant, Executive Assistant, administrative, or operations experience - Strong proficiency with Google Workspace and Microsoft Office - Experience managing calendars, inboxes, documents, and spreadsheets - Excellent written and verbal English communication - Strong organization, time management, and attention to detail - Ability to manage multiple priorities independently - Reliable internet and availability during U.S. business hours Nice to Have - Experience with HubSpot, Salesforce, or Zoho - Familiarity with QuickBooks or Xero - Experience supporting founders, executives, startups, or remote teams - Experience managing multiple clients or executives - Familiarity with project management tools such as Asana, Trello, Notion, or Monday.com What Success Looks Like - Tasks and follow-ups completed accurately and on time - No missed meetings or scheduling conflicts - Clean and up-to-date CRM and operational records - Fast, professional communication - Organized calendars, inboxes, documents, and workflows - Leadership can confidently rely on your follow-through Why Join? - Fully remote opportunity - High ownership and autonomy - Exposure to multiple areas of business operations - Work directly with executives and growing companies - Career growth into Executive Assistant, Project Coordinator, or Operations Manager roles Interview Process - Application Review - Spark Hire Intro Video - Pavago Recruiter Interview - Client Interview - Offer & Onboarding What Happens After You Apply Qualified candidates will receive a Spark Hire invitation to complete a short Intro Video. This helps us evaluate your communication skills, experience, and overall fit before moving to the interview stage. Please check your inbox and spam/junk folder for the invitation. Apply Now If you’re organized, proactive, reliable, and strong at execution and follow-through, we’d love to hear from you. #VirtualAssistant #ExecutiveAssistant #AdministrativeAssistant #OperationsSupport #RemoteJobs #CRM #ExecutiveSupport #RemoteWork #Operations #Pavago