Part-time Virtual Assistant/Appointment Setter

About WizeMentoring WizeMentoring supports accounting and bookkeeping firm owners around the world to build high-performing, profitable businesses. Through proven systems and expert mentoring, we help our clients improve efficiency, strengthen leadership and achieve long-term sustainable growth. With over 20 staff in 9 different countries, we are growing rapidly and are looking for our next star team member! Visit our website to learn more: Job Overview We are looking for a reliable, well-organised Virtual Assistant / Appointment Setter to manage appointments and scheduling for clients. This is a part-time position ideal for someone who wants meaningful, flexible work that fits around other commitments. You'll essentially act as Samee (Samantha Regalado, our WizeGrowth & Advisory Success Specialist), with inbox and calendar access to manage meetings and communicate with clients on her behalf. Keeping every interaction professional, prompt, and personable. Why Join WizeMentoring - Hourly rate: PHP 300 - 450 - Flexible, part-time hours (averaging 1 hour/day, up to a maximum of 10 hours/week, across 5 days/week) - 100% remote work from home - Supportive and forward-thinking leadership team - Opportunity to build long-term Your Role As a dedicated assistant/appointment setter, your focus will be managing the scheduling process and attending to queries for all WizeGrowth and WizeAdvisory clients. As such, a warm, professional, and clear communication style is essential, ensuring every interaction feels prompt and personable. Reports to Samee (Samantha Regalado) Key Responsibilities Scheduling & Calendar Management - Coordinate and book appointments for clients via Outlook and Zoom, avoiding scheduling conflicts - Confirm, reschedule, and follow up on appointments promptly - Send appointment reminders and confirmations to clients - Flag any scheduling issues or conflicts to Samee proactively Client Communication - Handle client scheduling queries with prompt, professional responses - Communicate with clients via Microsoft Teams, email, and/or phone with a professional, friendly tone Meeting Preparation & Follow-Up - Help prepare agendas, links, and materials, and follow up to ensure clients are ready ahead of meetings - Save, organise, and file meeting recordings and notes after each session Client Records & Onboarding - Keep client records clean, accurate, and up to date, flagging any gaps to Samee - Manage onboarding admin tasks and flag missing info or outstanding items to Samee Task Tracking & Support - Track outstanding client tasks and escalate anything needing Samee's attention - Assist Samee with ad-hoc tasks as needed - Tech-savvy, with confident, hands-on experience using Microsoft Teams and Outlook - Excellent written and spoken English, with strong communication skills - Good interpersonal skills and a warm, professional client-facing manner - Highly organised, reliable and punctual - Comfortable working independently in a remote, part-time capacity - Prior experience as a receptionist, scheduler, or virtual assistant is a plus Our Ideal Candidate - Tech-savvy, with confident, hands-on experience using Microsoft Teams and Outlook - Excellent written and spoken English, with strong communication skills - Good interpersonal skills and a warm, professional client-facing manner - Highly organised, reliable and punctual - Comfortable working independently in a remote, part-time capacity - Prior experience as a receptionist, scheduler, or virtual assistant is a plus When you join WizeMentoring, you're not just getting a job. You're joining a fast-moving, impact-driven remote team that values ownership, excellence, and growth. Apply Today! Originally posted on Himalayas