Oncology Data Specialist

Requisition ID 2025-3847 Job Summary Cancer Registrar / Oncology Data Specialist Aptive Resources is seeking Oncology Data Specialists (ODS-C) to support cancer registry operations within the Department of Veterans Affairs (VA) Veterans Health Administration (VHA). The selected candidate will perform cancer casefinding, abstraction, follow-up, and data quality activities using VA-approved cancer registry software. The role ensures complete, accurate, and timely cancer data reporting in accordance with VA, national registry, and accreditation standards. Primary Responsibilities Key Responsibilities: Cancer Casefinding and Data Abstraction - Perform cancer casefinding, accessioning, and abstraction of oncology cases into VHA-approved cancer registry software. - Complete the full NAACCR data set, including VA-specific supplemental fields, to produce a comprehensive patient record. - Document and substantiate all coded data using detailed text fields for: - Patient history and physical exam o Imaging, scans, and scopes - Laboratory and diagnostic procedures - Pathology findings - Treatment and surveillance - TNM staging and prognostic factors - Assign American Joint Committee on Cancer (AJCC) Tumor-Node-Metastasis (TNM) staging for all eligible cases in accordance with current AJCC and SEER guidelines. - Complete all applicable physician TNM staging fields during case ascertainment or case completion. Reporting and Registry Compliance - Ensure registry data supports reporting requirements for: - VA Central Cancer Registry (VACCR) - State Central Cancer Registries - American College of Surgeons Commission on Cancer (CoC) - Maintain compliance with all applicable registry standards and coding guidelines, including: - NAACCR - SEER - AJCC - Commission on Cancer - National Cancer Institute (NCI) - WHO International Classification of Diseases for Oncology (ICD-O) - Apply current and historical coding manuals as appropriate for the patient’s diagnosis year. Follow-Up and Data Maintenance - Maintain patient follow-up information including: - Last vital status - Disease status - Supporting documentation - Update follow-up records as required, including when patients are identified as deceased or when subsequent primary cancers are reported. Quality Assurance and Data Integrity - Provide the Contract Manager with a list of completed cases. - Submit periodic reports to the Oncology Data Lead using VA-approved trackers documenting case review results. - Tracker reports must include at minimum: - Facility Identification Number (FIN) - Accession/Sequence Number - Primary Site - Class of Case - Histology/Behavior - Diagnosis Date - Tumor Size - Extent of Disease (EOD) - SEER Summary Stage (SSS) - AJCC Stage - Treatment Modality Summary - Last Follow-Up Date - Personnel Name - Notes describing identified issues and corrections - Participate in VISN or facility cancer committee quality reviews when requested. - Correct all identified data issues within 30 days of notification from VA Central Office (VACO) or facility quality assurance reviews, at no additional cost to the Government. Security and Confidentiality - Maintain strict confidentiality of patient records in accordance with: - Privacy Act of 1974 - VA computer access security agreements - All applicable federal and VA information security policies. Minimum Qualifications Minimum Qualifications: • ODS-C credential in good standing. • Minimum 2+ years of ODS-C, cancer registry experience. • Demonstrated experience with cancer case abstraction, staging, and registry data standards. • Ability to maintain ODS-C certification through required continuing education credits. • Ability to complete all VA mandatory training and educational requirements by required deadlines. Originally posted on Himalayas